Privacy Policy

Scope of this Policy

This Privacy Policy applies to information collected through the Pham Foundation website, email communications, downloadable forms, program documents, donor communications, scholarship-related communications, and other ordinary Foundation interactions.

This Policy does not cover the privacy practices of third-party websites, payment processors, banks, schools, universities, government agencies, or other organizations that may be linked from or work with the Foundation.

Information We May Collect

The Foundation may collect information that visitors, donors, partners, or other individuals voluntarily provide, including:

• Name, email address, phone number, mailing address, or organization affiliation;
• Messages submitted by email or through website contact links;
• Donation-related information, such as donor name, contact information, gift date, gift amount, fund designation, and acknowledgment preferences;
• Program or scholarship-related information provided by partner schools or institutions;
• Information needed for grant administration, reporting, accounting, tax records, or compliance records; and
• Basic technical information automatically generated by web hosting systems, such as IP address, browser type, device information, referring page, and pages visited.

The Foundation does not intentionally collect sensitive personal information through the public website unless a person voluntarily provides it in a message or document.

How We Use Information

The Foundation may use collected information to:

• Respond to questions, messages, or requests;
• Administer scholarships, grants, endowment records, and foundation programs;
• Maintain donor, grant, accounting, tax, and compliance records;
• Send donation acknowledgments, receipts, program updates, or administrative notices;
• Coordinate with schools, universities, grantees, advisors, accountants, attorneys, banks, or service providers;
• Maintain website security, reliability, and performance; and
• Comply with applicable laws, reporting obligations, and lawful requests.

The Foundation does not use personal information for commercial advertising and does not sell personal information.

Donor Privacy

Pham Foundation respects donor privacy. Donor information is used to process and acknowledge gifts, maintain Foundation records, prepare required tax and accounting records, communicate about Foundation matters, and honor donor intent.

The Foundation does not sell, rent, or trade donor names, addresses, email addresses, phone numbers, or donation information. Donor information may be shared only as needed with service providers, professional advisors, financial institutions, payment processors, or government agencies for legitimate Foundation purposes.

If a donor requests anonymity in public recognition materials, the Foundation will make reasonable efforts to honor that request, subject to legal, accounting, and recordkeeping requirements.

Scholarship and Program Information

The Foundation may receive scholarship or program-related information from partner schools, universities, or other institutions. This may include names of award recipients, award categories, award amounts, academic year, school affiliation, photographs from award ceremonies, or other information reasonably related to the program.

The Foundation uses this information for grant administration, reporting, public program summaries, historical records, and compliance documentation. The Foundation asks partner institutions to provide information in a manner consistent with their own student privacy rules, consent practices, and local requirements.

The Foundation does not accept direct scholarship applications through this website unless a specific program page states otherwise.

When Information May Be Shared

The Foundation may share information when reasonably necessary for Foundation operations, including with:

• Schools, universities, grantees, and program partners;
• Accountants, attorneys, tax preparers, bookkeepers, and other professional advisors;
• Banks, payment processors, brokerage firms, donor-advised fund administrators, and financial service providers;
• Website hosting, email, document storage, or technology service providers;
• Government agencies, regulators, or courts when legally required; and
• Other parties with the individual’s consent or at the individual’s direction.

The Foundation does not sell personal information and does not share personal information for third-party commercial marketing.

Website Logs, Cookies, and Analytics

Like many websites, the Foundation’s website hosting provider may automatically collect basic technical data such as IP address, browser type, device type, referring page, pages visited, and date/time of access. This information helps maintain website security, diagnose technical issues, and understand general website usage.

The Foundation may use standard cookies or analytics tools if enabled by its website hosting or analytics services. Visitors can usually adjust browser settings to block or delete cookies. Some website features may not function as intended if cookies are disabled.

The Foundation does not use website data to build commercial advertising profiles.

Data Security

The Foundation uses reasonable administrative, technical, and organizational measures to protect information in its care. These may include limiting access to records, using reputable service providers, maintaining accounting and donor records carefully, and using secure systems where appropriate.

No website, email system, or electronic storage system can be guaranteed to be completely secure. Visitors should avoid sending highly sensitive information through ordinary email or public website communications.

Children’s Privacy

The Foundation’s public website is intended for general informational use and is not directed to children under 13. The Foundation does not knowingly collect personal information directly from children under 13 through the public website.

Scholarship-related information about students may be provided by partner schools or institutions as part of an approved scholarship or grant program. In those cases, the Foundation relies on the partner institution to follow applicable student privacy, parental consent, and local school requirements.

Your Choices and Requests

Individuals may contact the Foundation to request that the Foundation review, correct, update, limit, or remove personal information where reasonable and where the Foundation is not required to retain the information for legal, tax, accounting, grant, or historical recordkeeping purposes.

Requests may include:

• Updating contact information;
• Requesting donor anonymity in public materials;
• Opting out of non-essential Foundation communications;
• Correcting inaccurate records; or
• Asking questions about how information is used.

Some records must be retained to comply with tax, accounting, grant administration, or legal obligations.

Third-Party Links

The Foundation website may link to schools, universities, public agencies, donor platforms, financial institutions, document downloads, or other third-party websites. The Foundation is not responsible for the privacy practices, security, or content of third-party websites.

Visitors should review the privacy policies of any third-party websites they choose to visit.

Changes to this Policy

The Foundation may update this Privacy Policy from time to time. The effective date at the top of the page will indicate when the Policy was last updated. Continued use of the website after updates means the revised Policy applies going forward.

Contact

Questions about this Privacy Policy or Foundation privacy practices may be directed to:

Please do not send sensitive personal information by ordinary email unless necessary.